15 Most Used Project Management Tools In 2020

So as you can imagine, project management tools can help teams to get things done and there are so many solutions, it’s really actually quite daunting when you look at them.

And sometimes, whether you’re someone that is looking at another project manager for you and your team, or you’re looking at a brand new one for a new team, maybe you’ve been assigned some of the research, it’s important to find the right suggestion for your team.

So one of my biggest suggestions before we begin is to make sure you look at your team’s workflow and how your team work before you necessarily jump in with a project manager.

If your team works well with agile, they’re a great agile project managers, if they’ve previously worked with Gantt charts very well, then Gantt charts are a great recommendation inside a project manager, if they are the core feature.

So folks, I’ve hand selected 15 so let’s dive into them.

(so just before we begin, there’s no particular order to this so if we start from one, it doesn’t mean they’re the best, there are more suitable ones as we go throughout this list.)


  • Save

Flow is a project manager designed for startups and small teams. It was created back in 2010. Apparently it has two and a half thousand teams using it currently.

The special features of Flow include a task list view which is something that a lot of people like in the application, they also do have the kanban view as well. And it is also very popular with agile teams.
what I think is, people like Flow because of its simple design, and also very intuitive user interface.

Relatively priced, about $7.50 per user, which is fairly reasonable.


  • Save

Aha! is spelt A-H-A with an exclamation mark. Now this tool is recommended for those who wanna specialist experience for road mapping. Inside of Aha!, you can build these roadmaps that are very similar to Gantt charts, but allows you to see a project from start to finish in a very visual fashion.

It also doesn’t just have the roadmap ability, there are a different viewing options so that you and your team can change the way a certain roadmap looks like and also change it to a different style of view.

This software was launched back in 2013 and it’s priced on the much higher side at $74 per user per month. Apparently they have 5000 teams using this application.


  • Save

Wrike is spelled with a W at the startand it is a very popular solution for mid-sized teams, they recommend it for teams that are bigger than 20 plus. It has fantastic viewing options that allow you to change the view of any of the projects you’re working on, and I would say it’s a great all rounder.

They have 44 integrations, which a lot of people like to have, especially if they connect up with existing apps they already use. It has some great commenting abilities so that you and your team can leave highlights on images and pictures, even videos of things that need to be edited or improved.

Wrike was founded back in 2007 and it has a very reasonable price tag of roughly $10 per user per month, which seems pretty reasonable.


  • Save

Notion isn’t say a project manager traditionally, it’s a wiki-style application. It’s really designed for midsize teams and personal users as well, a lot of freelancers using this to help plan and organize their life, different aspects of their life.

The killer features are definitely the databases, you can create different types of databases, different types of views, and you can create it from tables to galleries to calendars, and there’s even a timeline view planned.
Now what’s cool inside of Notion or what differs it from others is you build the tool you want to use. So you can use templates or you can actually build from scratch, which a lot of people like to do

Notion was founded more in a sort of bracket of 2016/2017 and it’s about $10 a month per user, but a lot of people are liking it for that wiki style project management type experience.


  • Save

Teamwork is definitely a very strong sounding name for project management application. This is great for midsize teams as well as freelancers, and it’s very similar to Wrike and Taskworld, two other project management applications.

I would say some of its features are grief around use but they do have this work load allocation view, where for example, if you have a bit of workload that is overwhelming you or overwhelming some of your team and you want to unblock people in your team or yourself, you can allocate it to other people, but it does it in a very different fashion to some of the other project managers.

And perfect for teams that are looking to spread out some of their work and utilize this tool. It’s also part of a suite of applications, you can also get a Chat, a CRM and other tools along with it. They also have this portfolio view where you can see all of your projects in a glance
which apparently is very helpful for project managers to see the progress of each project.

Apparently they have 20,000 companies using it, and it was created back in 2007


One that you’ve probably already heard of and that is Asana.
Created by an ex-Facebook employee, it has grown really rapidly since 2008 when it launched. It has 70,000 companies using itand roughly priced, it’s about $11 per user per month, but there is a free experience along with it too.

So it has some great features, it’s got the board features which comes with all plans, timeline which is a premium feature but allows you to see stuff in linearly, which is lovely. But if you’re looking for a more traditional project manager, this is gonna fit your bill better than some of the other ones.


  • Save

Trello, very popular for its kanban abilities. It has a great range of tools and a fairly reasonable price, it’s $12.50 for the business class plan which is fairly reasonable, but you can get started for free.

It has some great features like Power-Up so you can connect all these wild integrations, it’s got a great library of integrations.Its actually developed and owned by a company called Atlassian who create other software called JIRA and Confluence.

Trello was created back in 2011, and has over 20 million users worldwide, which is a fantastic size and definitely a great community especially when it comes to templates.


Monday.com is being put out all over the web, especially in the advertising, many of you will have notice. It was previously called Dapulse but it’s been around since 2012.

Now, this is much more suitable for sort of mid to large sized teams and they have a free trial but the pricing starts from about $39 per month per user. Just a note on the pricing, it definitely is something to look at because their ricing varies per the amount of user you’re planning to use it with so do check that out.

One of the things that it touts us out for is the dashboards and flexibility. The dashboards allow you to see a glance of your projects and is very popular and also, they’re doing a lot more work on the automations and workflows so that you and your team can connect these automatic actions whether it’s emailing out to MailChimp, et cetera, and being able to connect up with other applications that you already use.


I don’t know why I put this that far down the list, but ClickUp is a fantastic all rounder. It’s actually one that always comes up in conversation whenever I typically recommend a all round project management application.

It’s great for freelancers, large teams, and also medium sized teams as well. It allows you to do a range of different things and one of its things that people love is its flexibility. You can add all types of documents to it in their pro plan which is priced really reasonably as well. And also you get to create these dashboards allowing you to see your project progress and all that you need to know about the project in one glance, which is very similar to Monday.com.

They’ve recently added docs, allows you to create this wiki-like experience inside of your projects, which is very popular with those who are looking to, I guess plan and coordinate information around their work.

It is priced at $5 per month which is so reasonable and that’s for unlimited per user which is good. And they even have this deal feature where if you were to say make them a deal on a certain price, then that’s definitely good.


  • Save
  • Save

Nozbe have been around for absolutely donkeys. Founded by Michael Slowinski in 2007 over in Poland, the application has been growing really rapidly with lots of testimonials from the folks like Michael Hyatt.

Now, Nozbe is more of a basic application, it takes advantages of lists and basic project management but it’s become a big and popular experience for many people. They do have a planned release of Nozbe teams allowing more and more teams to work in a more of a project management setting. But it does also have a Linux application which many project managers don’t have.


  • Save

Now, this is much more suited for task management lovers, those who like kanban and also solo users as well. A lot of people call this the very attractive Trello because of the kanban use and all of the colors that this application throws into the mix.

It does have a few features that a lot of people like. Like task relationship allowing you connect up tasks that you’ve created so that it doesn’t block anyone in your team. Also time tracking which is something that some project managers have but it’s also a very big bonus, especially if you don’t wanna pay for time tracking software on top of that and automations as well.

This application is priced a lot lower than some of the other ones and is a great all rounder at $9.50, there is a free plan as well. And they even have a sister company called MindMeister.


  • Save

This is more suitable for smaller size teams to medium sized teams, but a lot of people like it because it blends a project manager with an application like Slack, allowing you to have real time chat function with you and your team, allowing you to create channels per department, which you can then have conversations in, as well as all the project management abilities, there’s even a Gantt chart and over 1000 integrations, which is very high

Something that I know a lot of people like if they’re very into their integrations, connecting to their project management software.

It was founded back in 2015, and Intel’s 19 may actually close a $10 million series A funding which is great news. It’s priced really reasonable as well at about $12 per user per month.

Zoho Projects

  • Save

Zoho Projects is much more of a traditional project management application, and is quite popular with construction and security firms for its reliability, and also the ability to access on mobile devices as well as the fact that if you pay for the Zoho suite, this can be an application that is included.

It also has two other features that a lot of people like using and that’s timesheets and feeds. Feeds allows you to see updates from you and your team and timesheet allows you to see where your team has been spending their time, utilizing the time tracking tool, and also completed tasks.

Zoho Projects or Zoho suite was founded back in 1996 so they’ve been doing software for a fair while. I know many of the community here on Keep Productive are actually big fans of their software. And it’s priced fairly reasonably, if you wanted to get this outside of the suite, it’s gonna cost you $15 per user per month so, in a sort of medium bracket pricing.


  • Save

Basecamp’s talked about a lot and I always refer to it as the Patagonia of project management applications. And the main reason behind that is because it’s very values driven. Their founder and their team are Very much advocators of less work and more productive time.

This application doesn’t let down, allowing you to have this Basecamp-like experience in having everything together. You can essentially get your chat, your schedule, your task manager, your calendar application all in one application. And they do stay on their website, they dislike combining many of these inside one.

So you don’t necessarily have to pay for site per user and their pricing is fairly high. But again, it’s a flat rate for every single team at $99 per month for using this application, and that’s however size team you want. There is also a personal plan which may get you started which you can use up to 20 users. There are some limitations on it, but at the same time it might get you the feel and experience for your Basecamp layout.

Basecamp was founded back in 1997 and has over 5000 companies using it right now.


This is another great all rounder, definitely recommended for medium to larger teams. And it has similar abilities to Wrike in allowing you to plan your project in multiple different views. But also has a wiki, a CRM, and also task abilities too.

You can create an issue tracker within it, and its pricing is really reasonable, it’s something like $7.49 per month. And they also have this pricing for minimalist, solo users at $1.49, which is really reasonable, especially if you and your team probably are looking to get started on it before necessarily jumping in the deep end.

Those are the 15 project management tools you should try let me know in the comments which project management tool you like and you have used. If there is any other tool you think should be in this list let me know in comments.

Leave a Reply